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Electronic Exam-system: Student´s instructions

Remember when you take an electronic exam

Reserving an Electronic Exam

The Electronic Exam Service makes it possible for students to take an exam at a time of their own choosing. You can take an exam during the opening hours of the exam room and if the exam has been made available by the responsible teacher.
 
The students have to make a reservation before taking the exam. The reservation can be made 30 days before the exam. The student can only have one active reservation to an exam at a time. If the student cannot take the reserved exam, the reservation has to be cancelled immediately so that examination time is available for other students. 

If the general exam is available in the Exam -system, you can find exam from Exam -system by find box and make reserve a time the exam in the Exam -system.

Instructions for students from other Institutions, who take e-exam in e-exam room in the University of Turku.

 

Remember, when you take an electronic Exam:

  • Make sure that you have enrolled in the Peppi system for the same course implementation (course) that you take the exam in the Exam system.

  • The exam room is supervised with recording video surveillance (audio and video recording). The person must be identifiable from the video.

  • Students may not bring any items, mobile phone, smartwatch, calculator or papers to the exam room. This also includes water bottles and food.  Students may not take an exam that allows the use of materials, such as books or other resources, in the e-exam room. Things have to leave in the lockers outside the room. See more details on how the lockers works.

  • If you have is disease or other condition, why you need to  take drug, snack or other supplies in the exam room, please send email  in advance exam@utu.fi

  • Students cannot leave the exam room while the exam is in progress. If students have a reason for health, such as a toilet in the middle of an electronic exam, please contact in advance Accessibility Planning: esteet@utu.fi. Students can reserved the special exam room, if she/he allowed to use a special exam room in the special arrangements for examinations. More infornation: Reserving Exam room for the special accomodations

  • NOTE! The University is tightening up the disciplinary action for student misconduct. In principle, purposeful misconduct will always result in temporary suspension from the University in the future, for example using a phone in an exam is purposeful misconduct. The supervisor records and documents the situation that occurred and informs the examiner and the person investigating the matter at the faculty about the incident.

  • If asked, the student has to prove his or her identity during the exam or afterwards at the Student and Admission Services. Identities can be spot checked either when the student is arriving at the exam room or leaving it. Acceptable identification papers are cards with personal details and a photo, such as a student card or a driving license. 

  • In order to identify the student, the exam room is entered only with the with the electronic tag (printing tag). If student don´t have electronic tag, she/he can retrieve tag from IT-services desk  on weekdays from 8 am to 3 pm and activate it at the any of the multifunctional devices (access and print right). Before the fist exam, student have to ensure that tag is activated for access to the e-exam rooms.

  • The students sign in to the exam with their university username and password. The exam room is supervised with recording video surveillance. The person must be identifiable from the video.
  • The amount of time reserved for the examination is calculated from the beginning of the time reserved by the student, and the system displays the amount of time still left to complete the exam. The program takes some time to start, and it is therefore recommended that the student should arrive a moment before the actual exam time. However, the examination cannot be started before the reserved time. The Electronic Exam service makes a backup copy of the exam once in every minute. The exam ends when the student sends the exam to grading through the system or when the exam time ends.
  • If the student breaks the rules listed above, the exam may be graded as failed. In this case, the exam supervisor reports the fraud and informs the teacher of the incident.
  • If the examination is interrupted or prevented because of a technical problem, disturbance in the exam room, a fire alarm or some other reason, the student must report the situation with an online form. The student can request a retake of the interrupted exam or leave his or her saved answers to be evaluated. In this case, the teacher will be informed of the situation and he or she may take into account when grading the exam. The student has the right to retake the exam if the report is justified. The reports will be handled immediately, at latest on the following working day after the exam was interrupted.
  • The time used to grade electronic exams differs from ordinary exams. In principle, the results of an electronic exam must be published within three weeks after the examination. The results of electronic exams taken between 1 June and 31 August must be principally published by 5 September.
  • The student can get the email once the exam has been evaluated in the electronic exam service. In Exam-system students can view the details of the assessment in the system (Study attainments -page).  The passing grades are recorded in the study register and the student can view his or her grade in the Virtual Study Register (Peppi). 

 

 

General principles of the E-exam

At the University of Turku you can take exams electronically through the Electronic Exam Service "EXAM". These exams are conducted under controlled conditions with video surveillance (including audio and video recording).
 
All the examinations at the university are conducted according to the University of Turku Regulation on Studies. In addition to what is laid down in the Regulation, the specific principles and practices of the organisation, surveillance and grading of electronic exams can be found on these pages. Other modes of study involving online teaching and their grading are laid down in the curricula.

Reserving an Electronic Exam

The Electronic Exam Service makes it possible for students to take an exam at a time of their own choosing. You can take an exam during the opening hours of the exam room and if the exam has been made available by the responsible teacher.
 
The students have to make a reservation before taking the exam. The reservation can be made 30 days before the exam. The student can only have one active reservation to an exam at a time. If the student cannot take the reserved exam, the reservation has to be cancelled immediately so that examination time is available for other students.
The student has to make sure that he or she has the right to take the exam in a way laid down in the curriculum. If it is later noticed that the student did not have the right to take the exam, it will not be evaluated.
 
Often situation is, that student can not book a time to re-take one new exam before the teacher have evaluated the first exam attempt.
If the student forfeits the exam or it is otherwise interrupted, it is possible to reserve a new exam only after the first one has been processed in the system. The teacher can decide if she or he allows two attempts before the exam is evaluated (the teacher will determine this for the whole exam, not for individual students).
 

Taking the Electronic Exam and Supervision

As laid down in the University of Turku Regulation on Studies, committing fraud and causing disturbance during an exam is prohibited. Frauds are acted upon according to the provisions of the Regulation. Additionally, holding an electronic exam and providing appropriate supervision require adhering to the following rules. 

  • Students may not bring any items, mobile phone, smartwatch, calculator or papers to the exam room. This also includes water bottles and food.  Students may not take an exam that allows the use of materials, such as books or other resources, in the e-exam room.

  • If you have is disease or other condition, why you need to  take drug, snack or other supplies in the exam room, please send email  in advance exam@utu.fi

  • Students cannot leave the exam room while the exam is in progress.

  • If students have a reason for health, such as a toilet in the middle of an electronic exam, please contact in advance Accessibility Planning: esteet@utu.fi. Students can reserved the special exam room, if she/he allowed to use a special exam room in the special arrangements for examinations. More infornation: Reserving an e-exam and change reservation in Exam -system

  • In order to identify the student, the exam room is entered only with the etevtronic tag (printing tag). If student don´t have electronic tag, she/he can retrieve tag from IT-services desk  on weekdays from 8 am to 3 pm and activate it at the any of the multifunctional devices (access and print right). Please ensure that tag is activated for access to the e-exam rooms. See more: E-exam rooms and access rights.
  • The students sign in to the exam with their university username and password. The exam room is supervised with recording video surveillance (audio and video recording). If asked, the student has to prove his or her identity during the exam or afterwards at the Student and Admission Services. Identities can be spot checked either when the student is arriving at the exam room or leaving it. Acceptable identification papers are cards with personal details and  a photo, such as a student card or a driving license. 
  • The amount of time reserved for the examination is calculated from the beginning of the time reserved by the student, and the system displays the amount of time still left to complete the exam. The program takes some time to start, and it is therefore recommended that the student should arrive a moment before the actual exam time. However, the examination cannot be started before the reserved time. The Electronic Exam service makes a backup copy of the exam once in every minute. The exam ends when the student sends the exam to grading through the system or when the exam time ends.

Technical problems or interruption in an exam  

If the student breaks the rules listed above, the exam may be graded as failed. In this case, the exam supervisor reports the fraud and informs the teacher of the incident.
 
If the examination is interrupted or prevented because of a technical problem, disturbance in the exam room, a fire alarm or some other reason, the student must report the situation with an online form The student can request a retake of the interrupted exam or leave his or her saved answers to be evaluated. In this case, the teacher will be informed of the situation and he or she may take into account when grading the exam. The student has the right to retake the exam if the report is justified. The reports will be handled immediately, at latest on the following working day after the exam was interrupted.

Electronic Exam Grading and Publication of Results

The time used to grade electronic exams differs from ordinary exams. In principle, the results of an electronic exam must be published within three weeks after the examination. The results of electronic exams taken between 1 June and 31 August must be principally published by 5 September.
 
The student can get the email once the exam has been evaluated in the electronic exam service. In Exam-system students can view the details of the assessment in the system (Study attainments -page).  The passing grades are recorded in the study register and the student can view his or her grade in the Virtual Study Register (Peppi).