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Electronic Exams: Student instructions

Reserving an e-exam and change reservation

The teacher responsible for the exam has defined when it can be taken. In the exam service exam room booking system you can reserve a time on a computer that is available.

The general exams, that are available in the Exam -system you can find from Exam-system by find box and reserve a time for the exam in the Exam -system or the registration link if you’ve received link from the teacher. In Exam-system you can search exams by course code, exam name or by examiner name.

You can reserve the exam 30 days before the exam at the earliest. Please make sure that you have to activate your card to the e-exam rooms.

If the student cannot take the reserved exam, the reservation has to be cancelled immediately so that examination time is available for other students. 

The student has to make sure that he or she has the right to take the exam in a way laid down in the curriculum. If it is later noticed that the student did not have the right to take the exam, it will not be evaluated.
 
Often you can´t book a time to re-take one new exam before the teacher have evaluated your first exam attempt. If you can´t make a new reservation, please contact to the teacher.
 
If the student forfeits the exam or it is otherwise interrupted, it is possible to reserve a new exam only after the first one has been processed in the system. The teacher can decide if she or he allows two attempts before the exam is evaluated (the teacher will determine this for the whole exam, not for individual students).
 
The number of exam reservations and cancellations the student can make may be restricted differently from what is described above in order to ensure the continuous functioning of the system. Such changes are announced on the Electronic Exam service webpage.

Reserving an e-exam and change reservation in Exam -system

You can find general exams in the Exam -system by find box or the registration link if you’ve received link from the teacher. You can reserve a time for the exam in the Electronic Exam Service. 

​You can change the language to English from a dropdown menu before login or after sign up you can press on the left side EN

1. Find exam by find box and register:

  • Log in at the Exam –system https://exam.utu.fi with your UTU account and select ”Exams”

shreenshot from "Exams" section selects in Exam-system.

  •   Write Exams- system find box e.g. course code. You can search exams by course code, exam name or by examiner name.

schreenshot from find box in Exam -system.

 
  •    Register for the exam by clicking the “Register for the exam” button and book an exam time.

If you are recieved the registration link from the teacher e.g in Moodle or in study guide, you can copy‐paste the link to the address row of the browser and select register for the exam by clicking the “Register for the exam” ‐button.

2. After register, you can make resevation:

If the exam contains optional section(s) (eg books), you will see in the reservation view “I want to take this section”. Select the section(s) that you have studied. If all the sections are optional, you must choose at least one in order to reserve time for the exam.

You can see the selections in the Reservation page. When you take the exam, you can only see the questions of the section(s), that you have chosen and the compulsory subject areas. If you want to change your selections before the exam, cancel your booking and make a new one with new selections.

If the title "2. Exam sections" is not shown in the exam there are no options.

Select the section(s) that you have studied. Select this "I want to take this section”.

 

Next select e-exam room:

select e-exam room.

  • Calendar shows you the available times in this e-exam room. Days that include free exam slots are visualized with green colour. Gray times are fully booked and white days e-examrooms are closed or days are not included in the exam period.

  • Book a vacant exam time: Choose a suitable time from all the available time slots in the booking calender, check the exam information and select “Confirm exam time”

Choose a suitable time in the booking calender.

3. A confirmation message is sent to your email with the information about the exam time and computer reserved for you.

Pay attention to the number of the computer (e.g. “exam-ag-14”), this is the computer you must use. 

 

You can change or cancel your reservation before your exam takes place:

change or cancel your reservation before your exam.

Please cancel your reservation on time so that others can use it!

 

 

You can make reservation from any computer with internet connection.  You may make a new reservation after your previous exam has been checked by the teacher. You can have one registration per exam in force at one time.

1. Signing up

  • Sign up for the EXAM: https//exam.utu.fi
  • Prefer your own computer for enrolling
  • If using a public computer, remember to clear browsing data
  • Sign up with your UTU account
  • You can change the language to English from a dropdown menu before login or after sign up you can press on the left side EN

2 . After signing up, you can see the exam name in “Exam Dashboard”> select  “Book an exam time”

Book an exam time.

  • Calendar shows you the available times. Days that include free exam slots are visualized with green colour. Red days are fully booked and gray days are not included in the exam period.

  • Book a vacant exam time: Choose a suitable time from all the available time slots in the booking calender  and select “Confirm exam time”

Choose the exam time in the booking calender

A confirmation message is sent to your email with the information about the exam time and computer reserved for you. Pay attention to the number of the computer (e.g. “exam-ag-14”), this is the computer you must use.

 

You can change or cancel your reservation before your exam takes place:

change or cancel your reservation
Please cancel your reservation on time so that others can use it.

If you need an unobstructed access to the electronic exam room, select 'Accessibility Requirements' in section 2 'Choose room'. Select "Esteetön kulku/unobstructed access" to the room and "Säädettävä pöytä/adjustable table". Next choose the exam room for Agora or Teutori.

choose exam room.

 

When you have selected Exam room, calendar shows you the available times in this e-exam room. Days that include free exam slots are visualized with green colour. Gray times are fully booked and white days e-examrooms are closed or days are not included in the exam period.

Book a vacant exam time: Choose a suitable time from all the available time slots in the booking calender  and select “Confirm exam time”

Exam room for the special accomodations: Publicum 4th floor, room Pub418, Assistentinkatu 7. The room can be booked Mon-Fri at 8.00-16.00. The special exam room can be reserved for a student who is allowed to use a special exam room in the special arrangements for examinations. If you have a reason for health, such as a toilet in the middle of an electronic exam, please contact in advance Accessibility Planning: esteet@utu.fi

The teacher must also know that the student can take the exam in the special exam room.

The e-exam room is locked and you can access it with student card, printer access or with the electronic key card. If you need help entering or leaving the exam room, you can request hepl from the Educarium Information Desk. Help is available on weekdays 8-16. Please email ari.anteroinen@utu.fi and pasinu@utu.fi at least one week before the exam.

For more information, please contact esteet@utu.fi

You can also take University of Turku electronic exam in other universities e-exam room. Universities, that offer exam room for students from other colleges, you can find at this page and on the Exam –system booking view. Log in Exam-system https://exam.utu.fi with University of Turku account (utu) and book an exam time in the University of Turku Exam -system at another university´s e-exam room. NOTE! Don´t book an exam at another university´s e-exam room on IT-maintenance days of the University of Turku  (3rd Tuesday of the month).

Before you make reservation, read instruction for the other universities Exam -guides carefully, make sure how you can access to the e-exam room and ask from teacher, need you use some software in the exam. If you need software, make sure that you can use the softwares in the other university exam room. You can find the software in the other universities Exam -guides.

 
1. Find exam by find box and register:
 
You can find general exams in the Exam -system by find box or the registration link if you’ve received from the teacher.

​You can change the language to English from a dropdown menu before login or after sign up you can press on the left side EN

  • Log in at the Exam –system https://exam.utu.fi with your UTU account and select ”Exams”

shreenshot from "Exams" section selects in Exam-system.

  •   Write Exams- system find box e.g. course code. You can search exams by course code, exam name or by examiner name.

schreenshot from find box in Exam -system.

  •    Register for the exam by clicking the “Register for the exam” button and book an exam time.

If you are recieved the registration link from the teacher e.g in Moodle or in study guide, you can copy‐paste the link to the address row of the browser and select register for the exam by clicking the “Register for the exam” ‐button.

2. After register, you can make resevation:

If the exam contains optional section(s) (eg books), you will see in the reservation view “I want to take this section”. Select the section(s) that you have studied. If all the sections are optional, you must choose at least one in order to reserve time for the exam.

You can see the selections in the Reservation page. When you take the exam, you can only see the questions of the section(s), that you have chosen and the compulsory subject areas. If you want to change your selections before the exam, cancel your booking and make a new one with new selections.

If the title "2. Exam sections" is not shown in the exam there are no options.

Select the section(s) that you have studied. Select this "I want to take this section”.

 

Next select e-exam room > "Exam room reservation from external institution"

Select "Exam room reservation from externar institution"

and select the organization from the list:

select the organization from the list.

and e-exam room:
 
select e-exam room in the university.
  • Calendar shows you the available times in this e-exam room. Days that include free exam slots are visualized with green colour. Gray times are fully booked and white days e-examrooms are closed or days are not included in the exam period.

Choose a suitable time from in the booking calender.

  • Book a vacant exam time: Choose a suitable time from all the available time slots in the booking calender, check the exam information and select “Confirm exam time”

3. A confirmation message is sent to your email with the information about the exam time and computer reserved for you. Pay attention to the number of the computer, this is the computer you must use.

You can see your reservation in Exam-system!

OBS!

  • Read carefully another university´s e-exam room instructions. How you can access to the e-exam room and regulation of video surveillance. When you take the exam, you follow the principles of the university's supervision and the instructions for use.
  • In e-exam room log in to the computer according to the instructions of the university.  Log in Exam-sytem with HAKA account, your home university ID.