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Turun yliopisto

Electronic Exam-system: Teacher´s instructions

1.1. Exam types

In an Exam system, the exam is always connected to a course. Exam has been connected to the Academic and Student Affairs system of the University of Turku, so the course details (name, code, scope) are obtained from there. It is possible to connect several exams into one course (for example, different exams for major and minor students).

In Exam, the exam is constructed with different topics and questions within the topics. You can use the randomisation of questions, where the system allots the desired amount of questions out of the question groups you have created for the exam, and that are considered topics in Exam. You can also add one or more similar questions to every exam. The amount of assessment points needs to be the same between different questions allotted within a topic.

Topics are also used to paginate the exam, the questions within the same topic will be shown to the student on the same page in the exam. If you use randomised questions in the exam, the questions will always be paginated onto different pages. You will be able to view the student’s exam view in the exam preview when you are creating the exam. 

Start creating exams with the help of the instructions found on the bottom of this page.

 

The exam types of Exam include:

 

General exam

An exam reservable for all students. When the general exam has been created in Exam and it has been published, the student can reserve the exam time. Examiner have to inform students, that the exam is bookable. The examiner can add the registration link for the students of the general exam (at the bottom of the Publish -page) and information of its availability e.g. into the course home page Moodle and into the study guide. Student can copy‐paste the registration link to the address row of the browser and can directly register for the exam and make reservation. Students can also find exam from Exams- system by find box (e.g. with the course code or name of the teacher) and make reservation in Exam-system.

The examiner can view the real-time situation of the exam reservations for the general exam in the system as well as the exams that are waiting for assessment after the students have taken their exams in the e-exam room. Every Monday morning, the examiner will receive a compilation notice on the upcoming reservations of the open exams as well as on the exams waiting for assessment.

 

Personal exam: Creating and assessing a personal exam

The exam is targeted at one or more specific students (that only the specific student can access). When a personal exam has been created for a student, the system automatically creates an advance registration for the exam on their dashboard and sends a notice on the exam by email. You can add more participants (students) to the exam also after the publishing of the exam. No other students can take the exam. Participants cannot be deleted after the publishing of the exam.

When a student has reserved an exam time, the system shows it in real time. When a student has taken the exam, the examiner will receive a notice by email, and the system shows the exam as waiting for assessment.

Note! The personal exam can only be taken once. As for re-examination, a new exam must be created.

 

Maturity test: Creating and assessing a maturity test

Use the maturity test exam type when you create a maturity test as an electronic exam. The maturity test form includes the common maturity test writing instructions of the University of Turku. The same maturity test can be targeted at one or more students. You can add new participants to the maturity test also after the publishing of the exam. Participants cannot be deleted after the publishing of the exam.

 

If an exam has multiple owners:

  1. Go to the exam's basic information screen
  2. Go to the section titled Exam assessment
  3. Add an examiner: begin writing the teacher’s name, and when they appear on the list, add them with the Add button.

Please note! The teacher must have signed in to the system at least once beforehand and must be authorised as a teacher by the system.

As the creator of an exam, you are also automatically its owner.
When you add an examiner to an exam, they gain full access to the exam and any measures related to exam submissions. All examiners are able to modify each other's exam questions through the exam, but they cannot view the questions created by other examiners in the question bank if the ownership of the question has not been shared separately.

If an exam has multiple evaluatirs:

  1. Go to the exam's basic information screen
  2. Go to the section titled "Exam assessment"
  3. Add Evaluators: begin writing the person’s name, and when they appear on the list, add them with the Add button.

An assessor can assess individual exam answers, but cannot make the overall exam submission assessment.

Assessors also receive a weekly digest of any unassessed exams that they have not yet completed (i.e. exams marked as “In Progress”).

 

Assessors name in list.

Sharing an exam question with another teacher:

  1. Create a new question or open one question from question libary (select question id)
  2. Go to the section titled "Additional information"
  3. Add a question owner: begin writing the teacher’s name, and when they appear on the list, add them with the Add button.

Please note! The teacher must have signed on to the system at least once beforehand and must be authorised as a teacher in the system.

As the creator of an exam, you are also automatically its owner.

The person has full access to the exam question and any measures related to it.

1.2. Creating a new exam: basic information

Sign in to the EXAM -system with your UTU account:  https://exam.utu.fi/

NOTE! Please use either Firefox or Chrome

  • If the system requests you to select a user role, select Examiner. If the Examiner user role option is not displayed or you are not signed in as an Examiner by default, please contact exam@utu.fi

In the EXAM system, an exam is always connected to a specific course unit. The EXAM system is part of the University of Turku’s Academic and Student Affairs system, and all course information (name, code, scope) is retrieved from there. In addition, one course can have several connected exams (e.g. different exams for major and minor subject students).

 

Here you finf inforation how creating a general exam and adding an exam’s basic information:

1. Select  Create new exam > “General exam” > add the exam's basic information (see basic information)

schreenshot from select exam type.

 

2.  Connect the exam to a course by writing the whole Peppi’s course unit code > Select the course that is displayed and press ”continue”. The list shows published course unit codes, that end days are less than a year old.screenshot from write the course’s code box.

3. Add Exam info

Write the exam name that will be displayed to students: It is recommended that you name the exam after the course and, if necessary, include any other important details within the name (such as “minor subject students”, “book exam”, etc.)

Select Exam language: this language information is transferred to the register as the language of the course. If you choose a language other than finnish, remove finnish, because two languages cannot be transferred to the register. This choice does not affect the language in which the exam is displayed to the student. The questions are displayed in the language in which they were prepared for the exam.

Examiners: You can also assign other teachers to the exam as examiners or evaluators (see “exams involving multiple teachers”). The other examiners has same rights edit the exam and questions  and assesment the answers. Add a new examiner, and remove yourself from the examiers by the "check mark" after your name.

schreenshot from assesment box in exam.

Finally >  "Save"

4. Special reguirements, attacments and instructions:
  • In Aurum e-exam room all computers, in Agora e-exam room eight computers, in Teutori 104/105 e-exam room, in Pub 418 (Exam room for the special accomodations), in Pori e-exam room one and in Rauma e-exam room two computers have Wacom Cintiq interactive pen display. In Pub 418 pen display is separate and in other e-exam rooms pen display is the only display and students can also use this as a regular monitor and write answers with keyboard.
  • If interactive pen display is required for the exam answer you must select it from this software list, when creating the exam. If you have select this, students can make reservation to the Agora, Aurum, Teutori 104/105, Pub 418 Pori and Rauma e-exam rooms computers with the interactive pen display. If interactive pen display is not required for the exam answer, do not select this. Students can use Word Ink, Paint or other your teacher prefered software for drawing exam answers. Students can find softwares in the Tools-menu. How to use interactive pen display on the exam computer (student can find this instruction also in e-exam rooms).
  • You can include one file as an attachment in an exam. You can also add attachments to the questions. See, what software students can use in their answers.
  • If necessary, include detailed exam instructions that will be displayed to students during the exam (e.g. how many questions students must answer or a reminder to add any necessary attachments to submitted answers during the exam.)
  • The instructions that are displayed during the registration process should include the exam’s contents/requirements/materials, target audience (e.g. minor subject students), etc.

schreenshot: how add special requirements for the exam computers and attachments

When you save the exam as incomplete and want to continue editing it at a later date, you can find the exam in the “Drafts” list.

Now you can create questions (see more: Creating exam structure and questions)