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Turun yliopisto

Electronic Exams: Teacher instructions

3.1. Publishing a general exam

When you publish an exam, students can register for to the exam and reserve a time during the exam period that you have specified (students can book a time one month in advance, and only take the exam during the timeslot the exam is open)  

schreenshot from exam publish page.

Go to the exam's Publish tab for the following options:

  1. Exam period: the duration that the exam is available to students. You can provide students with the opportunity to register for the exam in advance before the exam period begins. Students can register for exams not more than 30 days in advance.
  2. Exam duration: In the University of Turku, electronic exams last for 1 hour (55 min), 2 hours (115 min), 3 hours (175min) ja 4 hours (235 min).
  3. Attainments before evaluation:  Select how many times a student may retry the same exam before an earlier attempt is assessed. It is pedagogically appropriate, that a student not to be able to retake an exam before the assessment. Therefore, the default setting is 1.
    • The total number of exam attempts cannot be limited in the system!  This is maximum number of retries before assessment.
    • If a student has aborted the exam, the EXAM system ncludes these in the student’s total number of attempts. You can see how many times a student has participated in an exam in connection with their answer.

      If a student aborted the exam, you can release the exam for retries in the Assessment tab (see Retrying an exam).

  4. Preview exam: Use the preview function to make sure that the exam and your instructions are displayed in the way you intended. The exam will look generally the same as it will to students. You can also save the edits you have made without publishing the exam by selecting ‘Save’.
  1. Publish your exam by clicking on ‘Save and publish’.
  • General exams are displayed on Nettiopsu’s Electronic exams list, where students can select the exam and register for it on EXAM’s reservation calendar. You can publish your exam before the exam period begins, but students can only reserve a time within the period that you have specified. The reservation calendar allows students to register for exams up to 30 days in advance.

Remember that you can still modify the exam period and questions of an exam even after the exam has been published. However, after the first person has signed up for the exam, your ability to modify the exam will be restricted, e.g. you will not be able to shorten the exam period. The system will notify you if your modification options have been limited (see editin exams).

During the exam period, examiners and assessors can view the exam on the  Active exams list, where you will find a list of exam registrations and submissions. The ‘unassessed’ column lists all completed exams that you can evaluate. (see assessing exams). The EXAM system sends you a weekly digest of all exam registrations and unassessed exams.

When an exam’s exam period is over and there are unassessed exam submissions, the exam is moved to the Unassessed exams list.

After you have assessed every submission, the exam is moved to the Archived exams list.

3.2. Publication settings for an exam that is to be evaluated automatically

Automatic evaluation can be used in general and personal exams where every question is a multiple choice or fill-in question. (for more information, see the instructions for different question types)

To turn on the automatic evaluation process, go to the page titled Publish. Click on the down arrow next to “Automatic evaluation (Not in use)” and then select “Use” to turn on the automatic evaluation process.

 

screenshot from automatic evaluation use view.

A new set of options will appear. Specify your evaluation criteria percentage in the total score (you can use only integer) and when the results of the automatic evaluation will be shown to the student.  If you select “no automatic notification”, the system will only calculate the grade and transfer the results to the “Assessed exams” list, results of the automatic evaluation will not be shown to the student (students can see the grades after you have selected “Lock and inform the student” to lock their submission). See more 4.1.2. Automatically evaluated exams

Finally, save your evaluation settings or save and publish the exam (the exam will be made available to students for registration).

screenshot from evaluation criteria percentage in the total score and when the results of the automatic evaluation will be shown to the student.