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Electronic Exams: Teacher instructions

Electronic exam rooms instructions on coronavirus situation

Electronic exam rooms instructions on coronavirus situation during spring and summer

New e-exam rooms has been opened 25 August in the 4th floor Educarium -building and in Teutori -building. There is now the same number of computer will be available, which was before the changes caused by the COVID19. Students can find e-exam rooms and instructions in Exam booking calendar and in student's electronic exam instructions. There are now 51 computers in use in Turku,  six in Pori and four in Rauma.

The front doors of the buildings and e-exam rooms are locked and students can entered only with the student card or print access (these have to be activated earlier).  The front doors of the buildings students can find the phone number, if card access to the front door don´t work (Mon-Fri from 8 am to 3.30 pm). Students have to leave the building immediately after taking the exam.

The cleaning of the exam rooms has been intensified. The premises have disinfectant hand towels and attendees are instructed to wipe the keyboard, mouse, and surfaces before opening the Exam machine. Students are instructed in regard to hygiene and are not allowed to go to the exam while ill.

If the student cannot take the reserved exam, the booking must be cancelled or changed immediately so that examination time is available for other students.

 

If using the exam rooms is not safe enough for students belonging to the risk groups for coronavirus disease even with safe distances and increased cleaning and hand hygiene, the University is committed to finding alternative methods for the exams conducted in exam rooms, such as a Moodle exam.

If student belonging to the risk groups for coronavirus disease and feel that using the exam rooms is not safe enough, she/he have to contact Accessibility Planning: esteet@utu.fi and produce documentation of belonging to a risk group (e.g. a doctor’s note).  The special arrangements cannot be requested due to fear of coronavirus infection. In addition, living with a family member who belongs to a risk group is not sufficient grounds for special arrangements. Accessibility Planning create recommendation to use of Exam room for the special accomodations or alternative assessment methods, that you must agree with teacher.

More information: exam@utu.fi

General information on electronic exam and Exam -system

The Electronic Examination Service of the University of Turku offers the possibility to take book and course exams as well as maturity tests as e-exams in exam rooms which has video surveillance (audio and video recording). In Turku students can take the electronic exam with Exam-system at Agora, Educarium, Turku School of Economics, Publicum and Teutori buildings (51 computers) and at University Consortium of Pori (6 computers), at Rauma (4 computers)and at Vaasa (Åbo Akademi Akademill, 1 computer).

E-exams offer students more flexibility. The software enables students to write exams in a faster pace and at more flexible times, which makes scheduling of the exams with lectures, other exams and work easier. The process requires that the examiner has created the exam and questions in the electronic exam system.  Counselling Services at the University of Turku are responsible for the video surveillance.

From your unit Exam -system support persons you can ask information about implementing the Exam examination system in the own faculties or unit and you can ask guide and support in the use of the Exam system. You can also get help from Exam for centralized support: exam@utu.fi

 

What kind of exams can be taken in the electronic exam service:

  • General exams (course or material exams): electronic examination is best for exams where the questions do not have to be same for all the students. The teacher creates a question bank to the system by creating groups of questions. The system then provides each student with a random question from each group of questions. In this way, each student gets a randomized combination of questions.
  • Maturity tests and other individual exams: These kinds of exams can be created for one or more students.
  • In the Exam -system every question may have one attachment pdf-, Exel, Word, Dia, Inkscape or RStudio - format. Note!  The attachment is in these format so that student can opened it on the exam computer. A document can only be added as an attachment, not inserted  into the question.
  • The system can be reached using the computers in the exam room, and the student also has access to Word, Exel, Paint, Dia, Inkscape, RStudio, Notepad, PDF saving and reader program, and a basic calculator.
  • The student may either write their answers in the Exam answer editor or with the accessible software. It is possible to choose special characters or insert a table in the answer editor using the tools in the editor. At the moment, mathematical formulae can be written using the TeX tool of the answer editor. (More details on answering)
  • Student may not take any items or papers to the exam room. You can read students guide for e-exam system here.
  • The exam is open only for a certain period of time which the teacher defines. The students will not take the exam at the same day or time but can instead reserve an examination time for themselves within the time period during which the exam is open.
  • The exam can be 1, 2, 3 or 4 hours long.

 

How the exam process goes?

  1. Teacher creates the exam in the system and activates it (Note! Use Firefox- or Chrome browser)
  2. Student make reservation in the exam room system
  3. Student receive an automatic reservation confirmation email
  4. Student goes to the exam room and take the exam

  5. When the student submits the exam, the teacher receives an automatic email about the response once a week
  6. Teacher assesses the answers in the Exam -system
  7. Student can get the email once the exam has been evaluated in the electronic exam service and the student can view grades in the Exam "Study attainments" page.

The assessment period of the exams is 3 weeks, and exams taken in summer (1 June–15 August) need to be assessed by 5 September.

 

From these pages you find guide how you create a e-exam to the Exam system.

The guide is based on the stages of the exam:
  1. How you create the exam in the system (add the basic information)
  2. How you create structure of the exam and questions (how questions are grouped and  how many questions will be selected from each group for the exam and what is questions grading scale)
  3. How you publish the exam (students can make reservations)
  4. How you assesses the answers in Exam -system
  5. How you can edit, re-open and copy exams

 
Open the Examiners guide page from the left menu:

 

The students have to make sure that they can enter the building when the exam takes place.  In order to identify the student, the exam room is entered only with the student card or with a key.  

 

Exam -system support persons

From your unit Exam- support persons you can ask information about implementing the Exam examination system in the your own faculties or unit and you can ask guide and support in the use of the Exam system. You can also get help from Exam for centralized support: exam@utu.fi

 

Faculty of Humanities:

  • Kai Miikkulainen, kaimii@utu.fi, (School of History, Culture and Arts Studies)
  • Marko Stenroos, marste@utu.fi, (School of Languages and Translation Studies)

Faculty of Education:

Faculty of Law:

Faculty of Medicine:

Turku School of Economics:

Faculty of Science and Engineering:

Faculty of Social Sciences:

Centre for Language and Communication Studies:

Terms and Conditions

When you use the electronic exam service, you have to agree to the following terms and conditions:

1. In an electronic exam, the users have to comply with the University of Turku Regulation on Studies.
2. The student agrees that the information of the access control system, video surveillance and examination system can be used to confirm the identity of the student: Register for video surveillance at the University of Turku  / Register for data protection at the University of Turku
3. The electronic exams comply with the terms of use of the computer services of the University of Turku.