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Electronic Exams: Teacher instructions

5.1. Edit and copy exams

To edit the exam, go to Active exams. Click at the name of the exam to open and edit it.

The questions and the exam period can be edited although the exam has been published. The editing of questions does not affect the exams already taken, but it affects coming exams (e.g. exams reserved but not yet started).

After a student has signed up for the exam, editing possibilities are limited, amongst other things shortening of the exam period is not possible. The software informs you if editing is not possible.

If you have published your exam, but no one has signed up for it yet. You can on the Publish page:

  • shorten the exam period by changing the end date of your exam,
  • change the duration of your exam in the exam duration section, and
  • change the number of times a student can retake your exam before it has been assessed in the maximum trial count section

After at least one person has signed up for your exam, you can still extend the exam period and change the maximum number of retakes before assessment.

When an exam has closed, it can be found under the tab Archived exams. The teacher can re-open it by clicking the name of the exam and the tab Publish. Change the date in the calendar

Note! If a student needs to retake the personal exam the examiner must make a new exam.

 

You can edit and remove questions in active exams as well. Any changes that you make will only affect new exam submissions, and not any pre-existing exam submissions. After you have created your question, you will not be able to change its question type (essay, multiple choice, fill-in).

Note, when you edit a question, these edits will apply to every exam that users the same questions.

  • Any changes you make to the contents of your exam will only affect future exam submissions and these changes will appear in every exam that uses the same question. When you are editing a question, the system will inform you of the exams that feature that same question, i.e. every exam that will affected by the changes you make. Any changes that you make will not affect any pre-existing exam submissions.
    • Please note! If you have any joint questions with one or several teachers or you are about to edit a question that is in a joint exam that involves another or several teachers, these changes will affect the exams of every teacher that include that same question!
    • If you want to edit a question without changing the question in any other exams, create a completely new question.
  • The following information can be edited on a per-exam basis: grading scale, question points (maximum grade), recommended length, answering instructions and assessment criteria.

You can edit a question in an exam by selecting the question’s “Settings” option:

setting option.

> Edit questions text and save.

Or you can edit questions in the question library by selecting the question’s ID number.

  • You can add new sections and questions to these sections in an active exam. Any changes that you make will appear in new exam submissions, and they will not affect any pre-existing exam submissions.
  • You can also remove sections and questions from an active exam. Any changes that you make will appear in new exam submissions, and they will not affect any pre-existing exam submissions.

You can add new questions to randomized questions in an active exam. If you add a new question to a section, it must use the same grading criteria (e.g. points) that the other questions in the section use.

NOTE!

  • Before making any changes to the number of randomized questions, check that no exams are about to start.
  • To add new randomized questions to a section, you must first disable the “Randomize questions” option in the section:

Disable the “Randomize questions” option in the section.

  • Add your new questions and then select the “Randomize questions” option and define the number of questions that are to be presented.
  • You can also change the number of questions that are to be randomly presented in this section. Any changes you make will affect new exam submissions.

You can reopen an exam that you have used before by going to the “Publish” tab and updating its exam period and, if necessary, its duration and retake information.

You can also edit the questions in and structure of an exam that is to be reopened. These changes will only appear in new exam submissions and they will not affect any pre-existing exam submissions.

If a student needs to retake the personal exam the examiner must make a new exam.

NOTE!  Remember that any changes you make to the contents of a question will affect every active exam that uses that question.

 

You can copy your exams on your EXAM dashboard, on every tab. The Copy button is located on the right side of the exam that you want to copy.

 

Copy button, select he exam that you want to copy.

Select whether to create the exam as a general exam, personal exam or maturity test.

After this, you can edit the exam's basic information, questions and publication information. Remember to attach the exam to a course and edit any other information as is needed. A copied exam creates an Exam drafts exam that has the word “Copy” in front of its name. You can change the exam's name in the exam's basic information.

For more information, see from creating an exam, questions to an exam and creating questions

NOTE! When you copy an exam and edit the questions in it directly, any changes you make will appear in the other exams that use the same questions. If you want to edit a question without affecting any other exams,

  • create a completely new question for the exam and remove the old one, or
  • remove the questions that you want to edit from the exam, create copies of the questions in the question library, edit these copies, and then add them to your new exam.

5.2. Re-open exam for a student who wants to retake it

In the general exam settings (on the Publish page), you can define how many times a student can take the exam before it is assessed. After their exam submission has been assessed, the student can reserve a new exam time within the exam’s exam period, i.e. you cannot limit the maximum number of attempts. 

By default, a student cannot retake an exam before their previous submission has been assessed. If you have specified that the “Maximum trial count before assessment” = 1, the student can retake the exam only after it has been assessed. If you set e.g. 2 attempts in the exam's settings, the student can reserve one more retake before their previous submission has been assessed or after aborting their exam.

Students who decided to abort their exams, a teacher can allow students to retake an exam on a per-student. If a student decides to not use the time that she/he have reserved,  student will be able to register for a retake after the exam time.   EXAM -system not counts a no-show as an attempt.

Aborted exams and also All no-show students can be found in the Study attainments tab.

Study attainments tab: Aborted exams and no-show students.

1. Click on the Aborted exams links

2.  Click on the Release button next to the student´s name. The system will confirm the release.

3. Click Cancel button to exit this page.

Aborted exams links: select Release button next to the student´s name and click cancel button.

Note! If a student needs to retake the personal exam the examiner must make a new exam. (Creating and assessing a personal exam pdf)