UTUGuides: UTUCRIS: Current research information system UTUCRIS

What is UTUCRIS?

A tool for increasing visibility

The University of Turku carries out high-quality, multidisciplinary research and promotes open and effective science. The Current Research Information System UTUCRIS (also known as Converis) is used for managing the data collected on research, maintaining the researchers' profile information (e.g. areas of expertise, research, teaching), and recording professional merits.

The goal of UTUCRIS is that researchers and their expertise and results are more visible, which in turn increases the recognition of both the researchers and the University of Turku. The public information in the UTUCRIS system and the personnel's profiles can be browsed online through the university website or the Research Portal of the University of Turku.

Research information database and institutional repository

Basic information on researchers and organizations is automatically synchronized from other internal systems at UTUCRIS. The library imports publications affiliated to University of Turku from Web of Science and Scopus databases using an automated search once a month. Researchers add all of their academic activities and all publications which are not included in Web of Science or Scopus.

UTUCRIS also serves as institutional repository of University of Turku. Full text versions of research articles are archived in the system if the publisher's policy allows self-archiving. The library always checks the current copyright and archiving policies of scientific journals and publishers before making any files publicly available.

Information collection for funding purposes

The Ministry of Education and Culture disburses the disposable core funding using the financing model. According to the model 14 percent of the university’s funding depends on the quality and quantity of scientific publications. For peer-reviewed publications with Publication Forum level 0-3, the coefficient are 0.1-4, for other publications the coefficient are 0.1. Open access peer-reviewed publications will get the coefficient 1.2. The University of Turku reports its own publication number based on the data from the research information system (that's why it is important to add your own publications to the system). The data collected in the research information system is also available to other funders (e.g. the Academy of Finland).

The background system of the research information system is Converis.

Guidelines for researchers

An UTUCRIS profile is automatically created for members of the scientific community from doctoral candidates onwards for the active employment or study period. The account can be accessed with UTU credentials. Some of your details (like your affiliation) are imported automatically from other UTU databases.

What you need to do:

Keep your personal profile updated
Check your publication list is up to date
Add the activities and publications not imported automatically (either via the online form or manually in UTUCRIS)
Submit your final manuscripts to the library for self-archiving (either via the online form or manually in UTUCRIS or by email researchportal@utu.fi)

Affiliation and appearance of the University of Turku in the author's information

Researcher profiles improve the discoverability of articles and facilitate keeping track of citations received, as well as enhance the researchers’ visibility in the research community. Researchers who have produced research output generated at the university declare the affiliation of the University of Turku and their own department or subject in connection with the use and publication of the material. In addition, it makes it easier to link a publication to the correct unit in the publication data collection.

Researchers who have connections to both the Faculty of Medicine and the Hospital District of Southwest Finland mark both affiliations in their publications. The recommended notation is a unit / subject / specialty, University of Turku and Turku University Hospital.

For example:

John Smith, Faculty of Information Technology and Communication Sciences, University of Turku

John Smith, Clinical neuroscience, University of Turku, Turku University Hospital

It’s relevant that researchers mark their affiliation information in publications as consistently and comprehensively as possible. The information is essential for the government funding. In addition, it will improve the evaluation and statistics of research activities based on scientific publications. The university uses the publications data in various analyzes, and international statistics and evaluations uses the same data.

UTUCRIS