Researchers may enter publications published before 2010 as well as publications not affiliated to the University of Turku in UTUCRIS in order to showcase them on the University of Turku website and the Research Portal. In these cases, the publications are saved using the status "Old (before 2010) or not UTU publication".
The Library does not validate the information of these publications. The researcher is responsible for the accuracy of the information and ensuring the publisher allows self-archiving.
First check if you publications are already in the system waiting for Library validation (i.e. not publicly visible) and make them publicly available. See instructions below.
Missing publication information can be imported from databases Web of Science, Scopus and PubMed as well as ORCID. Publication information can also be filed manually.
If you need any help in importing your publications or adding the information into the UTUCRIS system, please contact the Library's UTUCRIS team. Email: researchportal@utu.fi
Log in to UTUCRIS by clicking "LOGIN" in the top-right corner.
Select "Publications" from the left.
The status of your publications is shown on the list:
If you have many of publications, you can filter those waiting for the Library's validation:
You can view the details of the publications by clicking "Edit".
Check the details of the publications. It is advisable to complete the information to the level where it is possible to find the publication using the information provided (for example, the usual reference information for journal articles). Click "Save finished".
In the window that opens, change the status to "Old (before 2010) or not UTU publication". Click "Done". Now the publication will appear on Research Portal and on your profile page.
You can check if you have any pre-2010 publications waiting for the Library's validation by using Researcher’sCV.
Choose the report "Omat julkaisuni ennen vuotta 2010 - My publications from before 2010".
First select language, then publication status "For validation by Library".
Click "View Report".
If you wish to make the publications publicly visible without any corrections, send a request to the Library (researchportal@utu.fi). The Library will change their status and make them visible to the public.
If you wish to edit your publications before making them publicly visible, you can do so in UTUCRIS.
Click the pictures to see them full-sized.
1. Log in to UTUCRIS and click “Add new” and “Publication” in the top-right corner.
2. Choose “Import from” and “External sources”.
3. Choose an active affiliation card on which you want to relate your publications.
4. Choose the database from which you want to import your publications (Web of Science, Scopus or PubMed) or choose ORCID Search on the other tab.
4.1 Import from databases: The “authors” field has your last name and your first name initial. Leave it as it is by default. Choose time span.
4.2 ORCID Search: Enter your ORCID ID in the search field.
5. Click “Search”. This might take a while.
6. Choose the publications you want to import from the list. If a publication is marked “Possible duplicate” or “Already your publication”, it is probably already in UTUCRIS and does not need to be imported.
7. NB! If more than ten publications are found, they will appear in several tabs.
8. Choose the publications you want to import and click “Validate”.
9. You will get a list of the publications you chose. Click “Confirm”.
10. If you want to edit your imported publications later, save them as a drafts by clicking “Done”. If you want to edit them right away, click “Validate your publications” to view them one by one.
11. From the drop-down menu above your publication list, choose “Updated on”. See if any corrections need to be made. It's a good idea to at least see if the publication type needs to be corrected.
11.1 If you wish to make your imported publications publicly visible without any corrections, send a request to the Library’s service address researchportal@utu.fi. The Library will set their status to “Old (before 2010) or not UTU publication”. After that they will show in your profile. Please note that the Library does not validate the information or check the publisher's permission for self-archiving.
12. If you wish to make corrections or additions to the publication information, click "Edit". You can, for example, change the publication type or add the authors' first names. If you add a file for self-archiving, please ensure the publisher's permission yourself.
13. Save the publication by clicking "Save finished" at the bottom. Select "Old (before 2010) or not UTU publication" in the window that opens. Your publication will immediately appear on your profile page without the Library's validation.
