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Turun yliopisto

UTUKandi

Student administration

The Educational Affairs personnel in faculties who are responsible for the administrative tasks related to graduation (e.g. registering study attainments) will receive an email from the UTUKandi system once the thesis in the examination and approval process has been approved.

The faculty’s contact persons have viewing rights to the list view of their faculty’s UTUKandi forms at:

Each faculty has its own jointly-used email address to which the system automatically sends the approval information of the thesis on the basis of the faculty the supervisor has selected on the thesis form:

Faculty of Humanities hum-info@utu.fi

Faculty of Education: opintosihteeritedu@utu.fi

Faculty of Medicine: laak-opintosihteerit@utu.fi

Faculty of Science: opintosihteerit-scitech@utu.fi

Faculty of Technology: opintosihteerit-scitech@utu.fi

Turku School of Economics:

Faculty of Law: oik-valmistuminen@utu.fi 

Faculty of Social Sciences: opintosihteerit-yht@utu.fi

 

The sender of the email is noreply@utu.fi and the subject is “The bachelor's thesis of student Firstname Lastname has been approved”.

The email contains the information on the thesis form which is essential to the student administration so that they can enter the study attainment to the study register.

  • Student’s name
  • UTU username
  • Department and subject (for now, this will be shown as a code in the email, but the information is also available in the PDF file attached to the message)
  • The entire thesis form is attached to email (student’s information, evaluation statement and the final grade etc.)

Student administration enters the information to the study register.

  • The study administration does not have to send the thesis examination statements (including the Turnitin certificate) and approval information to the student or to the Archives of the University of Turku, as the information is stored electronically in the UTUForms system and the student receives an automatic email from the form system with the entire form process attached.
  • Likewise, the Library will independently carry out the publication and storage of the thesis as they will also receive an automatic notification from the system about an approved thesis.

  • More information on the storage of study-related documents is available on the information management plan intranet pages (in Finnish).