NB. If your issue concerns some UTUGradu process already started or a PDF / A validation tool or Turnit tools in a particular Moodle course area, you should provide the most accurate information about these (eg a direct link from the browser window) and who the issue concerns (student, supervisor, examiners).
Here you can find the instructions for the electronic thesis process (Master's degree) and the UTUGradu system. The instructions apply to all faculties and departments using the system, excluding the specific instructions about the formatting aspects of the thesis.
There are specific instructions found in the tabs on the left side for each actor in the process.
Please note that the pages for students and supervisors also include sub-pages.
You can also move from one page to the next by clicking the Previous and Next buttons at the bottom of the page.
In addition, there is general information about the originality check (Turnitin) and the copyrights and publication of the thesis.
Up-to-date information on UTUGradu can always be found on these pages. In case of a problem or if you want to give feedback relating UTUGradu, please contact utugradu@utu.fi
All the faculties and departments of the University of Turku transferred to the UTUGradu electronic thesis process for the higher academic degree on 1 August 2018.
UTUGradu process includes an electronic originality check (plagiarism detection), examination and approval process, electronic publication, and electronic archiving.
The development of the UTUKandi process has involved several University units:
1. The supervisor initiates the examination and publication process of a thesis with the UTUGradu thesis form when the supervisor and student(s) have agreed together that the thesis is finished, meaning changes will no longer be made to it. On the form, the supervisor selects the student(s) and the Moodle course where the student submits their thesis for examination.
NB! After initiating the UTUGradu process, the contents of the work cannot be changed. Hence, the UTUGradu system should not be used as a tool for supervising and pre-examining a thesis.
► Student receives an email from the system.
2. The student converts their completed thesis into a PDF/A file suitable for long-term storage, checks it with the PDF/A validator and then submits the same file for the Turnitin originality check in the above-mentioned Moodle course area. After this, the student fills in the bibliographic and publication information of their thesis on the UTUGradu thesis form.
NB! By confirming the information on the form, the student accepts the submission of their thesis for examination and publication, and can no longer make changes to the work.
► Please note: If the thesis has been completed as a collaboration between two students, only one student receives the email from the system and checks the information about the thesis and its publication on the form.
► The supervisor receives an email from the system.
3. The supervisor analyses the Turnitin report of the thesis on Moodle, approves the Turnitin originality check and information on the UTUGradu form filled in by the student, and adds the examiner(s) and the approver (Head of Department/Dean) for the work.
NB! If the supervisor also acts as an examiner of the thesis, they must add themselves as an examiner on the form.
► Examiners receive an email from the system.
4. The examiners download the thesis file from the form and give their evaluation statements with the UTUGradu thesis form within four weeks of receiving the email notification of the thesis being ready for examination (during June-August and December the evaluation period can be longer).
NB! If the examiners give a joint statement, they both still have to fill in the statement on the form.
► Student receives an email from the system.
5. The student(s) reads the statements and makes a possible appeal with the UTUGradu thesis form, and forwards the form to the approver of the work within seven days of receiving an email notification of the examiner’s evaluation statement.
► Approver of the thesis receives an email from the system.
6. The approver (Head of Department/Dean) receives the thesis file, the evaluation statements of the examiners and the possible appeal of the student, and decides on further actions according to the options on the form (in other words, gives the final grade for the work).
► Student receives a notification of the evaluation.
► The system sends the information for registering the study attainment to the student administration of the faculty.
► If the thesis receives a passing grade, the thesis document with its bibliographic information is transferred to the Library for archiving and publication.
If the student has chosen open publication as the manner of publication on the form, their entire thesis will be published in the open publication repository UTUPub available online. The abstract of the thesis will be published in the UTUPub regardless of the manner of publication. The student can also change the manner of publication later by sending an email to the Library julkaisut@utu.fi.
The UTUGradu Privacy notice: https://forms.utu.fi/private/utugradu_v3/list?lang=en
The UTUPub privacy notice: https://www.utu.fi/en/privacy/utupub-privacy-notice