NB. If your issue concerns some UTUGradu process already started or a PDF / A validation tool or Turnit tools in a particular Moodle course area, you should provide the most accurate information about these (eg a direct link from the browser window) and who the issue concerns (student, supervisor, examiners).
The "Supervisor" tab includes step by step instructions for supervisors on how to operate in the UTUGradu process. Please, read the instructions carefully before starting the process for the first time.
Before initiating the UTUGradu-process
The UTUGradu examination and publication process is for Master's theses, not for PhD dissertations.
The UTUGradu process can be initiated only by a member of staff at the University of Turku or a person comparable to the teaching and research staff who has an employment contract with the University.
Initiate the examination and publication process when you have agreed together with the student(s) that the thesis is finished, meaning changes will no longer be made to it.
Make sure that your Moodle course includes both PDF/A validator and Turnitin originality check assignments, and is thus compatible with the UTUGradu form. If you do not have Moodle course with PDF/A validator and Turnitin assignments, you must request it before initiating the process (see more in the tab "Before initiating UTUGradu process")
Summary of the supervisor’s role in the UTUGradu process (Click the links in the headings for closer instructions)
1. Initating the examination and publication process. When the thesis is ready for final examination, filling in and sending the basic information on the UTUGradu thesis form to the student or students in case of collaborative work. You can access the UTUGradu thesis form via this link or by typing https://forms.utu.fi/private/utugradu_v3?lang=en in the address field of the browser (Firefox, Chrome and Safari browsers are recommended for filling in the form).
► After this, the student receives an automatic email from the system with necessary links and instructions (to the above-mentioned Moodle course and UTUGradu instructions)
►You will receive an email notification (from email@example.com) once the student(s) has submitted the thesis for examination and filled in the information on the form (see: Student)
2. Carrying out the Turnitin Originality Check of the Thesis and Filling in the Examination Information on the Thesis Form: carry out and approve the final Turnitin originality check and fill in the information of the examiner and approver on the UTUGradu form
+ If you also act as an examiner, the examination of the work and giving the evaluation statement on the thesis form. See more instructions on the tab "Examiner".
After the above-mentioned stages, the process proceeds as follows:
► Once the examiners have evaluated the thesis, the student(s) will receive an email from firstname.lastname@example.org and they can either approve the grade and justifications or make an appeal on the UTUGradu form.
► The Head of Department receives all the process information on the form, makes a decision on the grade, and approves the thesis on the UTUGradu form.
►The Faculty’s student administration enters the grade to the study records.
► The approved thesis and its publication information will be automatically sent to the Library, which carries out the publication and archiving. More information about the electronic publication of theses in the publication of a thesis tab