NB. If your issue concerns some UTUGradu process already started or a PDF / A validation tool or Turnit tools in a particular Moodle course area, you should provide the most accurate information about these (eg a direct link from the browser window) and who the issue concerns (student, supervisor, examiners).
The examiners have four weeks to examine your thesis. June, July, August and December make an exception and the faculties decide on the time limit for these months. In any case, the examination period starts from the day the supervisor forwards your Turnitin-checked thesis to the examiners through the UTUGradu system.
You will receive an email from the UTUGradu system when the examiners have given their evaluation statements.
1. Click the link in the email so that the UTUGradu thesis form opens up in the browser.
2. Read the examiners’ statements and if you so wish, make an appeal against the evaluation by writing you comments in the “Do you want to make an appeal against the evaluation of the thesis?” field of the thesis form. If you are satisfied with the grade and do not wish to make an appeal, you still have to open the form and select “no”.
NB! The process will not proceed before you send the UTUGradu thesis form forward!
3. Click “Save and proceed to confirm”, after which you can still the check the information you have added and go back by clicking “Edit”. When you are satisfied, click “Confirm and verify”.
Your responsibilities in the UTUGradu process end here.
► The thesis is approved and graded by the decision of the Head of Department or Dean. You will receive an email once the thesis has been approved and graded. After this, you still have a chance to make an official appeal if you are not happy with how your thesis has been graded. Instructions are included in the email.
► The grade is entered to the study register by the student administration of the Faculty. This might take a few days or even a few weeks during peak periods.
►The system will send the approved thesis automatically to the Library that publishes and archives it. After the transfer, your thesis will be available in the University’s electronic UTUPub repository if you selected open publication on the thesis form. Your abstract will be published in the UTUPub regardless. If you selected restricted access publication, your work will be available in an electronic form only on the Library’s work stations. Your thesis will be given a permanent identifier that you can use e.g. as part of your CV. Ask for more information on the publication archive from firstname.lastname@example.org.