The supervisor of a thesis adds the examiner(s) and approver of a thesis on the thesis form. If you have been added as an examiner, you receive an email from the UTUGradu system ( from the address firstname.lastname@example.org) to your utu- email when the approval and publication process has progressed to the actual examination and evaluation phase. Below, you can find instructions for giving the evaluation statement and regarding the progress of the process.
1. You will find a link in the email to the UTUGradu thesis form (Chrome and Firefox browsers are recommended for filling in the form), where you will find the basic information about thesis filled in by the student(s) and you can download the thesis as a PDF file by scrolling down the page to the examiner's step.
NB! The examiner(s) gives the evaluation statement always based on the thesis file attached in the form.
2. The actual evaluation statement will be entered on the thesis form. You do not have to fill in the form in one go, as you can and should save the information from the bottom of the form by clicking “Save and proceed to confirm” during the process (the fields marked with an asterisk must be filled with some information before saving). After this, you can close the form and return to it via the link in your email.
NB! Theses submitted to UTUGradu are finished versions. Changes are no longer supposed to be made to them due to the comments made by the examiner(s).
It is good to agree on the departments/faculties joint evaluation statement practices regarding the evaluation form, meaning which evaluation form template is generally used.
3. When your evaluation statement is ready, click “Save and proceed to confirm”, after which a draft page opens and you can check the information you have added. If necessary, click “Edit” and go back to editing the statement. When you are finished, click “Verify and lock” on the draft page. At this point you can no longer make changes to your statement. You can close the form/browser.
As an examiner, your role in the UTUGradu process ends here.
► After the evaluation statements of all the examiners have been added and locked on the form, the student(s) get an email and get to view the statements on the form and make their possible appeal. After this, the UTUGradu system forwards the form to the approver (Head of Department or Dean) who decides on the final grade based on the examiners’ statements and the possible appeal by the student.